2018: The Year of Technological Advance for the Accessory Obligations

At the beginning of 2018, the delivery of information related to social security had almost become completely online with input from the e-Social.

The e-Social is a registration system, elaborated by the Federal Government, with the purpose of facilitating the collection of the information related to workers. All the information comprises a single database and covers 40 million employees, with the participation of 8 million companies and more than 80 thousand accounting offices.

Previously, all information was sent to the government by any means, be it digital or paper, but, with the entry of the new e-social system, information is now administered almost instantly by the Federal Government.

The main objective was to reduce bureaucracy in the provision of information, in addition to increasing collection, reducing errors in completing the forms. It also facilitates monitoring by the government, by increasing the transparency of information.

Companies with revenues in 2016 higher than BRL 78 million started using the system in January 2018 and all other companies were required to use it as of July 2018.

E-Social innovates as a collective construction project with the participation of several government agencies, such as Caixa Econômica Federal; IRS; Ministry of Labor; Secretariat of Social Security and INSS and civil society.

EFD-reinf

Another project that also started in 2018 was the EFD-reinf (Digital Bookkeeping Tax withholdings and other information) to be used by legal entities and individuals, in addition to the Digital Bookkeeping System of Taxes, Social Security and Labor – eSocial.

The objective was the bookkeeping of income paid and withholdings of Income Tax and Social Contribution, replacing the EFD-Contributions module that calculated the Social Security Contribution on Gross Revenue (CPRB).

EFD-Reinf, along with the e-Social after the beginning of its obligation, made room for replacement information requested in other ancillary obligations, as well as ancillary obligations of other government agencies, such as social security.

In the delivery of EFD-Reinf, the nature of information that must be passed on to the tax authorities are:

• Financial – Payments and receipt of services, payment of taxes and contributions, Indirect benefits, recipe for sports shows,
• Legal – Labor lawsuits and judicial deposits,
• Utilities – Registration of service providers, receipt of invoices, marketing of rural production,
• Technology – Interfaces, extraction of information; registers, information security,
• Tax – Retained services, retention of services rendered, withholding taxes; social security contributions.

These projects now allow immediate government agencies access to information, enabling automatic verification of the information provided and agility in the inspections.

Companies have to implement and review the compliance processes to avoid possible information failures.